Notary Services for Legal Documents & Certifications.

Why Notary Services Matter for Business and Commercial Documents

Some business and corporate documents need to be notarised before they can be used overseas. This may include company certificates, board resolutions, contracts, powers of attorney, and regulatory or compliance records.

A notary public can confirm identity, witness signatures, and certify eligible documents as authentic for international use. The exact requirements depend on the destination country, receiving authority, or overseas organisation requesting the documents.

Before arranging notarisation, you should check what is required with the overseas recipient, authority, or adviser.

What We Help With

We assist with:

• Notarising eligible New Zealand-issued commercial and corporate documents for legal, regulatory, and financial purposes

• Witnessing signatures and certifying eligible documents, including certified copies

• Explaining the New Zealand notarial process

• Coordinating apostille or legalisation services where required

• Liaising with your business, in-house counsel, or external advisers to help the process run smoothly

Our role is to make the New Zealand notarial process as straightforward and efficient as possible. We cannot advise on whether notarisation is required in another country or on the legal requirements of another jurisdiction.

Practical Guidance for Businesses

Our notary can assist with notarising eligible New Zealand-issued documents for use overseas. Before your appointment, you will need to confirm with the overseas recipient, authority, or adviser what notarisation, certification, apostille, or legalisation is required for your specific document and destination country.

This helps reduce delays and ensures you bring the correct original documents, identification, and any instructions provided by the overseas recipient.

Where We Work

Our notary public is available by appointment in our Wellington office.

Questions We Often Get Asked About Notarising Business Documents

Do all company documents need to be notarised for overseas use?

Not always. Requirements depend on the destination country, the receiving authority, and the type of transaction. You should confirm the requirements with the overseas recipient, authority, or adviser before arranging an appointment.

What is the difference between notarisation and an apostille?

Notarisation is the process of a notary public witnessing, certifying, or authenticating an eligible document. An apostille is an additional certificate that may be required for use in certain overseas countries. We can help coordinate apostille or legalisation services where required, but you will need to confirm whether this is needed for your destination country or receiving authority.

Can you notarise documents for companies based outside New Zealand?

Yes, where the documents were issued in New Zealand and need to be notarised here. Our notary can only certify New Zealand-issued documents, as these can be properly verified in New Zealand.

How long does notarisation take?

Simple documents can usually be notarised within a short appointment. Complex documents, multiple documents, or matters requiring an apostille or legalisation may take longer.