Reception and Administration Assistant (Wellington)

Gibson Sheat is a medium-sized law firm that provides a broad range of legal services to its business and personal clients. It has offices in central Wellington, Lower Hutt, and Masterton.

We have a vacancy for a Receptionist/Administration Assistant in our Wellington office, working 30 hours per week (10am-5pm, with a 1-hour lunch break, Monday to Friday).

We can offer you:

  • A supportive and collegial team environment,
  • Varied and interesting work. No two days will be the same,
  • Regular training and development opportunities,
  • A contemporary office working environment, in the heart of Wellington city,
  • A great workplace culture – we all work hard, but we like to have a lot of fun too!

About the role:

You will be based at our Wellington office reception desk, to offer our clients and your colleagues outstanding service. Tasks will include answering phones, mail duties, stationery and grocery orders, scanning, room bookings and setting up for events. There will be a range of other duties that ensure the smooth running of the Wellington office. No two days will be the same, but don’t worry, we won’t throw you in the deep end - you will be well supported and encouraged by an experienced Office Manager and other caring and knowledgeable colleagues.


We are looking for someone with:

  • experience in a reception and/or administration role,
  • professional presentation who is skilled at meeting and greeting our valued clients,
  • a positive vibe, and an absolute passion to deliver exceptional customer service, and do the best job possible,
  • a great attitude, who is happy to muck in and do the less glamorous jobs, like emptying the dishwasher and photocopying,
  • agility, confidence, flexibility, and the willingness to give higher level tasks a go when required,
  • great organisational skills and the ability to work independently and manage the many facets of their day,
  • a high level of skill in Outlook and Word and is the kind of person who picks up new systems and processes easily.


If you think you have what we’re looking for, please send your covering letter and CV to Anna Holland-Waterson (HR Manager) at by Monday, 15 January 2024.


We seek and encourage a diverse range of candidates. Applicants must be currently living in New Zealand and be eligible to work in New Zealand.